Shaping Success: Engaging Key Stakeholders in Program Evaluation

Every evaluation we undertake presents a rich tapestry of challenges, opportunities, and meaningful interactions, woven together with the common thread of stakeholder engagement. Understanding and addressing the needs of diverse stakeholders is a cornerstone of successful evaluation.

At Dawn Chorus, we have developed a four-pronged stakeholder approach that helps us navigate this complex ecosystem. This approach, which includes the implementation team, the end-users, the funders, and the scientific field at large, helps us foster a holistic vision and enhance the value we deliver to each of these critical groups.

Implementation Team

The first and perhaps most immediate group of stakeholders we consider is the implementation team. These individuals stand at the front lines of the change effort, taking concepts and strategies from the realm of ideas to the real world. Their responsibilities include everything from project planning to execution and monitoring. Consequently, they often find themselves walking a tightrope, delicately balancing numerous competing needs and priorities. Adding a change effort into this mix potentially introduces elements of role confusion, stress, and overwork. Therefore, we must provide them with the necessary support, clear role definitions, and an environment conducive to managing the change effectively.

Community Members

The second group of stakeholders we pay special attention to is the end-users or community members. These are the people for whom the change is intended. They interact directly with the outputs of our evaluations and are, therefore, pivotal in gauging the effectiveness of the change effort. Their perspectives are invaluable in determining the acceptability of any change, and their feedback often serves as a guiding light in refining our evaluation strategies. Thus, we actively strive to involve them in our evaluation, prioritizing their needs and ensuring our efforts align with their expectations.


Our funders, the third group of stakeholders, are those who financially support our work. They are interested in seeing their investments yield positive results and often have a series of questions and deliverables tied to their contributions. In our commitment to transparency, we provide them with objective information on both the successes and challenges encountered throughout the evaluation. By fostering open lines of communication and maintaining a robust feedback loop with our funders, we ensure they know the progress and any necessary adjustments along the journey.

The Field-at-large

Finally, we consider the broader scientific field as an integral stakeholder. Our evaluations serve immediate goals and contribute to the vast repository of scientific knowledge. As such, the findings from our work are often published and made available to the wider community to benefit future projects and other stakeholders. We view this as a moral obligation, emphasizing the creation of scientific value. This practice amplifies our impact, ensuring that the knowledge we generate – which is nearly always a public good – is not confined to the walls of our organization but disseminated to foster global scientific advancement.


This four-pronged approach to stakeholder engagement undoubtedly offers a comprehensive perspective on program evaluation. It sheds light on the intricate dynamics of various project groups, each with unique needs, perspectives, and expectations. However, while this strategy provides a robust framework for stakeholder engagement, it also comes with its set of implications that evaluators should consider.

One of the most immediate implications of this approach is the need for enhanced communication and coordination. Dealing with four different groups of stakeholders, each with their unique concerns and expectations requires a clear and efficient communication strategy. This strategy should ensure that all stakeholders are well-informed about the evaluation’s progress and facilitate the active exchange of ideas and feedback.

Further, incorporating such a diverse array of stakeholders necessitates a more adaptive and flexible approach to program evaluation. Changes in one group might directly or indirectly impact another. For instance, modifications in the implementation strategy based on end-user feedback could potentially affect project timelines, requiring the funders to adjust their expectations. Similarly, novel findings generated could necessitate modifications in the implementation strategy.

This approach also underscores the need for a robust conflict resolution mechanism. Disagreements or conflicts might arise with each group’s different interests and expectations. Having a mechanism in place to handle such situations is vital to ensure that the project moves forward smoothly.

The four-pronged stakeholder approach requires significant time and resources. Engaging with multiple stakeholders, addressing concerns, adapting to feedback, and ensuring satisfaction can be demanding. However, adopting this approach enhances evaluation value. Considering stakeholder needs and perspectives increases acceptance, aligns with funders’ expectations, contributes to the scientific field, and resonates with end-users. Despite challenges, the benefits make it worthwhile for organizations pursuing program evaluation excellence.


Our four-pronged approach to stakeholder engagement is about recognizing and honoring these groups’ interconnectedness and mutual dependencies. Each stakeholder brings a unique perspective and value to evaluation, and by considering them all, we can foster a balanced, inclusive, and forward-thinking approach to our work.